The way organizations manage projects has transformed dramatically in the past decade. In 2025, businesses are dealing with distributed teams, hybrid work setups, and fast-moving deadlines. Traditional apps that only solve one part of the puzzle—like scheduling or chat—often leave teams fragmented. That’s why modern organizations increasingly turn to project management tools like Lark.
Lark sets itself apart by bringing communication, scheduling, knowledge, and workflows into a single platform. Instead of juggling disconnected apps, teams work in one streamlined environment where progress is easier to see and manage. For companies that want to keep their teams aligned, Lark is more than a convenience, it’s becoming essential.
Here are five key benefits of using Lark in 2025, with examples of how its features make a real business impact.
Benefit 1: Centralized tracking with Lark Base
Scattered spreadsheets and siloed task trackers are still common pain points for many companies. Lark Base eliminates this problem by giving teams a flexible database that adapts to their workflow. You can build custom tables, define fields for any type of data, and link records across projects.
For instance, a product team launching a new app can track design tasks, marketing deliverables, and development sprints in the same Lark Base. With filters and dashboards, stakeholders can quickly see progress without waiting for status updates. Lark Base’s Automation feature cut down repetitive admin work—like sending reminders or moving records to the next stage—so managers can focus on strategy instead of micromanaging details.
This flexibility makes Lark an all-in-one platform more than just a tracker; it’s a practical form of business process management software. Companies can model approval flows, client pipelines, or vendor management systems right inside Base. This adaptability ensures that no matter the industry, teams get a tool that fits their processes rather than the other way around.
Benefit 2: Clear communication with Lark Messenger
No matter how well projects are planned, poor communication can derail them. Lark Messenger provides more than a chat space—it ensures discussions are structured and actionable. Group threads, topic groups, and file sharing help teams collaborate without confusion.
Consider a global marketing team preparing a product launch across Asia, Europe, and North America. Real-time translation in 24 languages allows colleagues to chat seamlessly, without misunderstandings slowing them down. If someone shares an update that requires follow-up, the message can instantly be converted into a task. That task is then visible in Calendar, connecting the conversation to the execution.
This ability to move from discussion to action within the same tool keeps teams focused. Instead of getting lost in endless chats, projects keep momentum, with Messenger acting as both a communication hub and a driver of accountability.
Benefit 3: Smarter scheduling with Lark Calendar
Scheduling is often underestimated in project management, yet it’s one of the hardest challenges to solve. Lark Calendar brings clarity by combining personal and team calendars in one place. Members can see who is available, subscribe to different calendars, and avoid double bookings.
For hybrid teams, this is invaluable. Imagine a scenario where part of a team is in the office, while others are working remotely across time zones. Lark Calendar ensures deadlines, meetings, and milestones are visible to everyone based on there permission level. Tasks assigned in Lark also appear directly on the calendar, bridging the gap between “what needs to be done” and “when it’s due.”
The result is fewer scheduling conflicts and smoother coordination. Instead of juggling multiple apps, teams get a single, reliable view of time that aligns with project goals.
Benefit 4: Reliable knowledge with Lark Docs and Lark Wiki
Projects generate a huge amount of information, and keeping it accessible is critical. Lark Docs allows real-time co-editing, where teammates can draft reports, brainstorm ideas, or build proposals together.
On the other hand, Lark Wiki provides a structured space for long-term knowledge. A consulting firm, for example, could store all client onboarding procedures, compliance checklists, and project templates in Wiki. When a new consultant joins, everything they need is already documented and searchable.
Together, Lark Docs and Lark Wiki ensure knowledge is not only captured but preserved. This prevents duplication of work and reduces the risk of losing critical know-how when employees move on. For any team, that continuity is just as valuable as hitting deadlines.
Benefit 5: Faster decisions with Lark Meetings and Lark Approval
Meetings and approvals are often where projects lose momentum. Lark reduces this friction with tools that keep decisions moving forward. Lark Meetings delivers reliable video calls with live subtitles and translation. When teams across regions discuss timelines, language is no longer a barrier. Afterward, AI meeting notes can be stored in the Docs, and the recordings can be shared in Messenger, ensuring key points aren’t forgotten.
Lark Approval, meanwhile, brings structure to processes that used to drag on. Budget requests, leave applications, or vendor sign-offs can be routed automatically with customizable templates. Stakeholders get notifications and can approve requests on the go. Every decision is logged, making the process transparent and auditable.
Together, Lark Meetings and Lark Approval reduce bottlenecks. Instead of waiting days for feedback or chasing signatures, teams keep projects on track with faster, clearer decision-making.
Conclusion
The future of project management is not about adding more apps but about simplifying how teams work. Lark shows what’s possible when essential tools are brought together in one platform. From tracking progress in Base to communicating in Messenger, scheduling in Calendar, documenting in Docs and Wiki, and making decisions in Meetings and Approval—every part of project work becomes easier.
By unifying these elements, Lark doesn’t just streamline projects; it also supports broader business growth. Because it functions as a CRM app, teams can manage client relationships alongside internal operations. For organizations that want to stay agile, accountable, and customer-focused in 2025, Lark is more than just a project management tool—it’s the platform that helps them scale.
Mariah